Data protection
Privacy policy
We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the Thomas Magnete GmbH. The use of the internet pages of the Thomas Magnete GmbH is possible without any indication of personal data. However, if a data subject wishes to make use of special services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the Thomas Magnete GmbH. By means of this data protection declaration, our company would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this privacy policy.
As the controller, the Thomas Magnete GmbH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, internet-based data transmissions may in principle have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.
1. Definitions
The data protection declaration of the Thomas Magnete GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.
We use the following terms, among others, in this privacy policy:
a) Personal data
Personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Person concerned
Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.
c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of restricting its future processing.
e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
f) Pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
g) Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
h) Processor
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
i) Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
j) Third party
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
k) Consent
Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
2. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is the:
Thomas Magnete GmbH
Innomotion Park 3
57562 Herdorf
Germany
Phone: +49 2744 929-0
E-mail: info@thomas-magnete.com
Website: thomas-magnete.com
3. Name and address of the data protection officer
The data protection officer of the controller is
VIA Consult GmbH & Co KG
Kurfürst-Heinrich-Strasse 10
57462 Olpe
Phone: +49 (0) 2761 83668-0
E-mail: thomas-magnete.datenschutz@via-consult.de
Any data subject can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.
4. Cookies
The Thomas Magnete GmbH website under the domain thomas-group.com does not use cookies. Cookies are text files that are placed and stored on a computer system via an internet browser.
Essential cookies are used on jobs.thomas-group.com, which are necessary for the basic functionality of the respective website. These cookies are used exclusively for technical provision and ensure error-free use of the relevant content.
No cookies are used for analysis, marketing or tracking purposes.
5. Contact possibility via the website
The website of the Thomas Magnete GmbH contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the data controller by e-mail or via a contact form, the personal data transmitted by the data subject is automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller are stored for the purposes of processing or contacting the data subject. This personal data is not passed on to third parties.
6. Routine deletion and blocking of personal data
The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the storage purpose no longer applies or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
a) Download
As part of the download of articles and other publications of Thomas Magnete GmbH, we would like to store your contact details (surname, first name, email address) in our system and contact you via our sales department. The legal basis for this processing of personal data is your consent in accordance with Art. 6 para. 1 lit. a GDPR. This personal data will not be passed on to third parties. We will delete your data as soon as you withdraw your consent.
7. Rights of the data subject
a) Right to confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
b) Right to information
Any person affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to obtain from the controller free information about the personal data stored about him / her and a copy of this information at any time. Furthermore, the European legislator has granted the data subject access to the following information:
- the purposes of processing
- the categories of personal data that are processed
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
- the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
- the existence of a right to lodge a complaint with a supervisory authority
- if the personal data is not collected from the data subject: All available information about the origin of the data
- the existence of automated decision-making, including profiling, referred to in Article 22 para. 1 and para. 2 GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject
Furthermore, the data subject has a right to information as to whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.
c) Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to demand the immediate correction of incorrect personal data concerning them. Taking into account the purposes of the processing, the data subject shall also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary
- the personal data was collected or otherwise processed for purposes for which it is no longer necessary
- the data subject withdraws consent on which the processing is based according to point (a) of Article 6 para. 1 of the GDPR, or point (a) of Article 9 para. 2 of the GDPR, and where there is no other legal ground for the processing
- the data subject objects to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 para. 2 GDPR
- the personal data was processed unlawfully
- the deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject
- the personal data was collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the Thomas Magnete GmbH, he or she may, at any time, contact any employee of the controller. An employee of Thomas Magnete GmbH shall promptly ensure that the erasure request is complied with immediately.
If the personal data has been made public by the Thomas Magnete GmbH and our company as the controller is obliged pursuant to Article 17 para. 1 of the GDPR to erase the personal data, the Thomas Magnete GmbH shall implement reasonable measures, including technical measures, taking into account the available technology and the cost of implementation, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the Thomas Magnete GmbH will arrange the necessary measures in individual cases.
e) Right to restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data
- the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead
- the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims
- the data subject has objected to processing pursuant to Article 21 para. 1 GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the Thomas Magnete GmbH, , he or she may at any time contact any employee of the controller. The employee of the Thomas Magnete GmbH will arrange the restriction of the processing.
f) Right to data portability
Any person affected by the processing of personal data has the right, granted by the European legislator, to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to point (a) of Article 6 para. 1 of the GDPR or point (a) of Article 9 para. 2 of the GDPR or on a contract pursuant to point (b) of Article 6 para. 1 of the GDPR and the processing is carried out by automated means, provided that the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising their right to data portability pursuant to Art. 20 para. 1 GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of the Thomas Magnete GmbH.
g) Right to object
Any person affected by the processing of personal data has the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6 para. 1 of the GDPR. This also applies to profiling based on these provisions.
The Thomas Magnete GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defense of legal claims.
If the Thomas Magnete GmbH processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the Thomas Magnete GmbH to the processing for direct marketing purposes, the Thomas Magnete GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the Thomas Magnete GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89 para. 1 of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of the Thomas Magnete GmbH. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
h) Right to withdraw consent under data protection law
Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to withdraw consent to the processing of personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the controller.
8. Data protection for applications and in the application process
You can your application by post submit or via our career portal. If you apply to us, we will process the information we receive from you as part of the application process, e.g. letter of application, CV, references, etc. In addition to your contact details, information about your education, qualifications, work experience and skills is of particular relevance to us.
Your data will initially be processed exclusively to carry out the application process and to decide on an employment relationship. The legal basis for this processing of your personal data is Section 26 para. 1 BDSG. If your application is successful, your personal data will become part of your personnel file. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, unless deletion conflicts with any other legitimate interests of the controller. Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the German General Equal Treatment Act.
In the event that your application has aroused our interest, but we are currently unable to offer you a position, we request your express consent to store your applicant data in our applicant pool for a longer period of time in order to be able to consider you for future job advertisements. In this case, Art. 6 para. 1 lit. a GDPR is the legal basis for the longer storage period. This consent can be revoked at any time.
Unsolicited applications are stored indefinitely and added directly to our applicant pool so that we can consider them as soon as a corresponding vacancy arises. You can object to this storage at any time.
Your personal data will only be collected or processed by persons who are responsible for processing your application. If you apply for a position at one of our group companies, your data will be transmitted to this company for this purpose.
We use the applicant management software ” SuccessFactors” to process and store applicant data from SAP Deutschland SE & Co KG, Hasso-Plattner-Ring 7, 69190 Walldorf, Germany (“career portal”). Via the career portal on our website, applicants enter the necessary data in an input mask and upload their application documents. Before sending the application, the declaration of consent to data storage must be submitted. Once the application has been sent, it is transmitted to the service provider and transferred to the internal database. The HR department initially has access to this database and can involve the relevant parties in the company in the selection process by approving it.
9. Online presence in social media
We provide online presences within social networks in order to with the there communicate interested parties and users active and to be able to inform them about us. We also use social-plugins on our websites for the social networks we use. You can recognize the plugins of the respective providers by their logo. When you visit a page with such a plugin, the operator of the service is informed which pages you visit. User profiles can be created from the processed data. We therefore have no influence on the scope of the data that an activated plugin collects and how it is used by the provider. If you are logged into your social media account and visit our social media presence, the service provider can assign this visit to your user account. In order to allow this data transfer only after you have given your consent, we use so-called “Shariff buttons”. If you actively click on the share button and thus give your consent to data transmission, the browser establishes a direct connection to the servers. We do not carry out any further data processing in addition to the basic functions of the page. Please note, however, that the service provider may use tracking tools and cookies independently of our use of the site and that data may be collected even if you are not logged in or do not have an account with the respective social media portal.
For a detailed description of the respective processing and the opt-out options, please refer to the information provided by the providers we use. In the case of requests for information and the assertion of user rights, we would also like to point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. If you still need help, you can contact us.
We operate the following websites and use the following plugins on our website:
- • Facebook (Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) – Privacy Policy: https://www.facebook.com/about/privacy/,
Opt-out: https://www.facebook.com/settings?tab=ads - • Instagram (Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) – Privacy Policy: http://instagram.com/about/legal/privacy/
- • Google / YouTube (Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, the controller for users of Google services who have their habitual residence in the European Economic Area or Switzerland is Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland) – Privacy Policy: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated
- • LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland) – Privacy Policy: https://www.linkedin.com/legal/privacy-policy ,
Opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out - • Xing / Kununu (New Work SE, Dammtorstraße 29-32, 20354 Hamburg, Germany) – Privacy Policy / Opt-Out: https: https://privacy.xing.com/de/datenschutzerklaerung
- • Spotify (Spotify AB, Regeringsgatan 19, SE-111 3 Stockholm, Sweden) -Privacy Policy: https://www.spotify.com/de/legal/privacy-policy/
- • Additional note on YouTube
We use components (videos) of the company YouTube (YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA) on our website. The controller is Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland for users of Google-services who have their habitual residence in the European Economic Area or Switzerland. We have activated YouTube’s extended data protection mode. When you visit a page that has an embedded video, a connection to the YouTube servers is established and the content is displayed on the website by notifying your browser. According to YouTube, in “extended data protection mode”, data is only to the transmitted when you watch the video. If you are logged in to YouTube at the same time, this information will be assigned to your YouTube member account. You can prevent this by logging out of your member account before visiting our website. Further information on data protection from YouTube is provided by Google at the following link: YouTube server https://www.google.de/intl/de/policies/privacy/
10. Legal basis of the processing
Art. 6 para. 1 lit. a GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service or consideration, the processing is based on Art. 6 para. 1 lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 para. 1 lit. c GDPR. In rare cases, the processing of personal data may become necessary in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance details or other vital information would have to be passed on to a doctor, hospital or other third party. The processing would then be based on Art. 6 para. 1 lit. d GDPR. Ultimately, processing operations could be based on Art. 6 para. 1 lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 Sentence 2 GDPR).
a) Legitimate interests in the processing by the pursued controller or a third party
Where the processing of personal data is based on Article 6 para. 1 lit. f GDPR, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.
b) Duration for which the personal data is stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After this period has expired, the corresponding data is routinely deleted, provided that it is no longer required for contract fulfillment or contract initiation.
c) Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to the provide personal data; Possible consequences of non-provision
We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.
d) Existence of automated decision-making
As a responsible company, we do not use automated decision-making or profiling.
Address of the hoster:
Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen
Gunzenhausen, Germany
Phone: +49 (0)9831 505-0*
Fax: +49 (0)9831 505-3
E-Mail: info@hetzner.com
Ansbach Registry Court, HRB 6089
VAT ID No. DE 812871812
Managing directors: Martin Hetzner, Stephan Konvickova, Günther Müller
